IT License Policies

Please have everyone who will have access to the Office Professional Plus 2021 volume license review this email and reply back that you understand and will comply with this policy.

1.      SMRU IT will not share, distribute, or abuse software license keys with anyone except the IT person responsible for installing the software. The impact of doing so could cause ALL major overseas programmes to lose the benefit of Oxford licensing plus SMRU/Oxford could incur very expensive monetary fines.

2.      Software media will not be given to users for installation outside SMRU premises unless authorized by the Head of IT at MORU in which case the "SMRU Software Media Request Log Form" must be completed.

3.      In cases where a software installation key must be used to remotely activate the software then a remote control support session must be arranged so that SMRU IT may remotely enter the key for the person.

4.      In no cases may these keys be shared with anyone unless approved by MORU CIO.

5.      Keys are to be stored in an encrypted password manager (like Keepass, password safe, etc) and never stored within SOPs are other documents (word, excel, text files, etc)


Additional information

-Oxford "windows" license keys may only be used on computers that already have a valid and legal license. Computers must have a "windows certificate of authenticity" sticker affixed to it.
-Windows running in a virtual machine (Fusion, Parallels, VMware workstation, etc.) and computers purchased with DOS/Linux do NOT have valid licenses and therefore cannot use Oxford Windows licenses (until a valid license is purchased)
-Oxford licenses (Windows, Office, Endnote, etc) may only be used on computers that SMRU owns and are used for SMRU activities
-Oxford licenses and all other MORU/SMRU software (media and license keys) cannot be shared with anyone ever at any time

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I have copied the license key to \\SMRU-SRV\home$\Surachard\Office.txt. Please save this key to Keepass or other secure password manager and delete this file.

Best regards,

Dean

From: Surachard Sudchalawmalai <surachard@shoklo-unit.com>
Sent: Tuesday, August 30, 2022 9:03 AM
To: Dean Sherwood <Dean@tropmedres.ac>
Cc: SMRU-IT <smru-it@shoklo-unit.com>
Subject: SMRU Office Professional Plus 2021 volume license

Dear Dean,

Is there Office Professional Plus 2021 volume license available for us (SMRU)?

Best regards,

Dah

Hi Dah,

Please have everyone who will have access to the Office Professional Plus 2021 volume license review this email and reply back that you understand and will comply with this policy.

1.      SMRU IT will not share, distribute, or abuse software license keys with anyone except the IT person responsible for installing the software. The impact of doing so could cause ALL major overseas programmes to lose the benefit of Oxford licensing plus SMRU/Oxford could incur very expensive monetary fines.

2.      Software media will not be given to users for installation outside SMRU premises unless authorized by the Head of IT at MORU in which case the "SMRU Software Media Request Log Form" must be completed.

3.      In cases where a software installation key must be used to remotely activate the software then a remote control support session must be arranged so that SMRU IT may remotely enter the key for the person.

4.      In no cases may these keys be shared with anyone unless approved by MORU CIO.

5.      Keys are to be stored in an encrypted password manager (like Keepass, password safe, etc) and never stored within SOPs are other documents (word, excel, text files, etc)