SharePoint Admin Center

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1. Information

See https://learn.microsoft.com/en-us/answers/questions/348043/back-up-and-restore-in-sharepoint-online.

See https://answers.microsoft.com/en-us/msoffice/forum/all/sharepoint-online-rpo-and-rto-backup-and-recovery/891b3c65-86c8-46e4-8020-1e1f8813f375.

MS handle the backup part. Backups are performed every 12 hours and retained for 14 days.

For items in SharePoint Online
In SharePoint Online, items are retained for 93 days from the time you delete them from their original location.
They stay in the site Recycle Bin the entire time, unless someone deletes them from there or empties that Recycle Bin.
In that case, the items go to the site collection Recycle Bin, where they stay for the remainder of the 93 days.

For SharePoint Sites
If user accidentally delete a site collection, it can be restored by a global or SharePoint admin using the SharePoint admin center.
Deleted site collections are retained for 93 days. After 93 days, sites and all their content and settings are permanently deleted, including lists, libraries, pages, and any subsites.

If you cannot restore required data.
If content cannot be restored via the Recycle Bin or Files Restore, an administrator can contact Microsoft Support to request a restore any time inside the 14-day window.
Assisted support Engineers should help you evaluate the period which will be needed to recover the data.

In SharePoint Online, the backup and restoring features are reflected by the following features: version, template, recycle bin.

Moreover, if lots of your SharePoint files get deleted, overwritten, corrupted, or infected by malware, you can restore an entire SharePoint document library to a previous time.
The restore will undo all the actions that occurred on both files and folders in the last 30 days.

1.1. Restoration

2. Logon

Browse to https://tbhf-admin.sharepoint.com.
System Admin: Log in as Microsoft 365 - BHF IT Admin with the bhf@tbhf.onmicrosoft.com email account.
IT Helpdesk: Log in as Microsoft 365 - BHF IT Helpdesk with the bhf-it@bhf-th.org email account.

3. Settings

3.1. Site Creation

See https://learn.microsoft.com/en-US/sharepoint/manage-site-creation?WT.mc_id=365AdminCSH_spo.

Select Settings.
Click SharePoint | Site creation
Uncheck Users can create SharePoint sites
Click Save.

3.2. Home Sites

Select Settings.
Click SharePoint | Home site.
Type https://tbhf.sharepoint.com in the URL of the site you want to use field.
Click Save.

4. PowerShell

Enter the following commands at a PowerShell Command Prompt with administrative privileges.

# Check the module if it is installed or not
Get-Module -Name Microsoft.Online.SharePoint.PowerShell -ListAvailable | Select Name,Version

# Install the module if not installed yet
Install-Module -Name Microsoft.Online.SharePoint.PowerShell

# To Update the module
Update-Module -Name Microsoft.Online.SharePoint.PowerShell

# Connect to SharePoint Admin Center
Connect-SPOService -Url https://tbhf-admin.sharepoint.com

5. Sites

5.1. Create

Select Sites > Active sites.
Click Create.
Communication site.
- Select Communication site.
- Type BHF & SMRU SharePoint Site in the Site name field.
- Type bhf@tbhf.onmicrosoft.com in the Site owner field.
- Select English for Select a language.
- Click Finish.
Team site.
- Select Team site.
- Select Standard team.
- Click Use template.
- Type BHF & SMRU Shared in the Site name field.
- Type bhf@tbhf.onmicrosoft.com in the Group owner field.
- Click Next.
- Select Private - only members can access this site for Privacy settings.
- Select English for Select a language.
- Select (UTC+07:00) Bangkok, Hanoi, Jakarta for Time Zone.
- Click Create site.
- Click Finish.

5.2. Delete

Note: Team site can only be permanently deleted through PowerShell.

Enter the following commands at a PowerShell Command Prompt with administrative privileges.

Remove-SPODeletedSite -Identity https://tbhf.sharepoint.com/sites/ZDah
Remove-SPODeletedSite -Identity https://tbhf.sharepoint.com/sites/<SiteName>

5.3. Membership

See Site Permisions.

Select Sites > Active sites.
Select <Site Name>.
Select Membership tab.
Site owners: Select Site owners.
- Click Add site owners.
Site members: Select Site members.
- Click Add site members.
Site visitors: Select Site visitors.
- Click Add site visitors.
Type the user name in the Search by name or email address field.
Select the user name.
Click Add.
Click Close.

6. Library Permission

6.1. Stop Inheriting Permissions

Select Sites > Active sites.
Select <Site Name>.
Select <Library Name>.
Select Settings > Library settings.
Click More library settings.
Click Permissions for this document library.
Click Stop Inheriting Permissions.
Click OK.
Optional: Remove Visitors group.
- Check <Site Name> Visitors.
- Click Remove User Permissions.

6.2. Delete Unique Permissions

Note: The permission will be the same as the site permission after delete unique permission.

Select Sites > Active sites.
Select <Site Name>.
Select <Library Name>.
Select Settings > Library settings.
Click More library settings.
Click Permissions for this document library.
Click Delete unique permissions.
Click OK.

6.3. Hub

Select Sites > Active sites.
Check BHF & SMRU SharePoint Site.
Select Hub > Register as hub site.
Type BHF & SMRU SharePoint Site in the Hub name field.
Click Save.
Click Close.
Select SMRU Shared.
Select General tab.
Click Edit on Hub association.
Select BHF & SMRU SharePoint Site for Select a hub.
Click Save.

6.3.1. Configuration

Browse to https://tbhf.sharepoint.com.
System Admin: Log in as Microsoft 365 - BHF IT Admin with the bhf@tbhf.onmicrosoft.com email account.
IT Helpdesk: Log in as Microsoft 365 - BHF IT Helpdesk with the bhf-it@bhf-th.org email account.
Click Add link on top left of the page.
Choose Label for the Choose an option.
Type BHF & SMRU SharePoint Site Menu in the Display name field.
Click OK.
Click Save.
Click Edit on top left of the page.
Click the + sign.
Choose Label for the Choose an option.
Type Shared in the Display name field.
Click OK
Click … on Shared and select Make sub link.
Click Save.
Click Edit on top left of the page.
Choose Link for the Choose an option.
Type /sites/SMRUShared in the Address field.
Type SMRU Shared in the Display name field.
Click OK.
Click Save.

6.4. Swap

See https://techcommunity.microsoft.com/t5/sharepoint/sharepoint-replace-root-site/m-p/1607564.
Note: Root site only swappable through PowerShell.

Enter the following commands at a PowerShell Command Prompt with administrative privileges.

C:\Users\Administrator> Invoke-SPOSiteSwap -SourceUrl https://tbhf.sharepoint.com/sites/BHFSMRUSharePointSite -TargetUrl https://tbhf.sharepoint.com -ArchiveUrl https://tbhf.sharepoint.com/sites/ArchiveCommunicationSite

7. Site Level Editing and Management

7.1. Page

7.1.1. Create Page

Note: M365 BHF & SMRU Shared is the primary sharepoint site for sharing files, folders, lists and information between office departments.
Browse to https://tbhf.sharepoint.com.
Log in as Microsoft 365 - BHF IT Admin with the bhf@tbhf.onmicrosoft.com email account.
Click the plus icon (the last menu item) on the side bar.
Select Page.
Click M365 BHF & SMRU Shared.
Select Blank from Page templates.
Click Create page button.
Do your thing.
Click Publish.
Click Help others find your page > Add page to navigation for easy access in site navigation bar.

7.2. List

7.2.1. Create List

Browse to https://tbhf.sharepoint.com.
Log in as Microsoft 365 - BHF IT Admin with the bhf@tbhf.onmicrosoft.com email account.
Click the plus icon (the last menu item) on the side bar.
Select List.
Click List in How would you like to start?.
Type name of the list in Enter a name for your list field.
Select M365 BHF & SMRU Shared in Create in field.
Note: Uncheck Show List in site navigation if you don’t want to see the list in site navigation.

7.2.2. Delete List

Click the list if you want to delete.
Click Setting (gear icon in upper right on the navigation bar).
Click List Setting.
Click Delete this list under Permissions and Management Title.
Click Ok.

8. Onedrive

8.1. Size Limitation

Browse to https://admin.onedrive.com
```
bhf@tbhf.onmicrosoft.com
```
Click Next.
```
********
```
Click Sign in.
Select Settings.
Select OneDrive | Storage limit.
Type your prefer maximum size in Default storage in GB field.
Click Save.